Your Privacy on Ovalball

Ovalball is software your rugby club uses to organise rugby. It holds things like which team you play for, when your fixtures are, and who is coming to them.

It is not a social media app. Nobody uses your information to advertise to you.

• your name
• your date of birth, and the rugby age grade that comes from it
• the team or teams you play for
• your fixtures, and training sessions if your club uses them
• whether you said you can play in a fixture
• which parent or guardian you are connected to
• requests about you playing for a different team, and permission decisions your club has recorded
• if your club charges membership through Ovalball, whether your membership is set up

Rugby has age grades, and they matter for safety. Your date of birth is used to work out which age grade you are in. That decides which teams you can play for, and it switches on the extra protections that apply to young players.

This is important. Ovalball is not one big list that everybody can look at.

What someone can see depends on who they are and how they are connected to you — the club they belong to, the team they help run, their role, and whether they are your linked parent or guardian.

Someone at a different club cannot see your information. Someone who helps run a different team is not automatically given access to yours.

A parent or guardian can be linked to you in Ovalball. If you have your own login, they control what your account is allowed to do.

Being linked to you does not make them an administrator of the club. It only connects them to you.

These rights are yours. They do not only belong to your parents.

• You can ask what information is held about you.
• You can ask for information that is wrong to be corrected.
• You can ask questions about who can see it.
• You can raise a privacy concern, or a concern about something that worries you.
• You can ask a trusted adult to help you do any of this.

You will not get in trouble for asking. Asking about your own information is a normal thing to do.

If someone sends you a message through Ovalball that makes you uncomfortable, or something does not feel right, tell a parent, guardian, coach or another trusted adult straight away.

If someone is in immediate danger, contact the emergency services on 999. Do not wait for a reply from us.

Your club can answer questions about the information it keeps about you. You can also contact Pipaxon Technologies Ltd, who provide Ovalball, using the Ovalball support page.